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Wilson Hall Emergency Plan and Procedures

I. GENERAL

This plan identifies the potential emergencies in Wilson Hall, and the associated first response action. It is for the use of all tenants and guests to the facility, and is communicated to them through designated floor wardens assigned to each floor.

II. FACILITY IDENTIFICATION

Robert R. Wilson Hall is an 18 - story, reinforced concrete structure, consisting of a half basement, ground floor and sixteen other floors. From the second through the fifteenth floor the building is divided into two "towers".

Specific areas of Wilson hall are under the control of various Division/Sections. However, the overall responsibility for Wilson Hall rests with the Facilities Engineering Services Section.

The building houses offices, technical and laboratory areas, a cafeteria and associated kitchen, a medical department, communications center and a receiving area.

III. DEFINITION OF RESPONSIBILITIES

A. Section/Division Head

See responsibilities outlined in Section 6 of this Manual.

B. Department Heads

1.) To evaluate possible hazards within the area of responsibility, to establish procedures designed to prevent emergencies, and to cope with those that do occur.

2.) To insure implementation of training programs and appropriate periodic drills and prepare the associated documentation.

3.) Coordinates with the Division/Section Senior Safety Officer to select Emergency Wardens.

4.) Supports the Emergency Wardens in training efforts to ensure prompt and efficient execution of local area emergency plans.

5.) Provides for a succession of authority.

6.) Serves and supports the Incident Command System.

C. Senior Safety Officers

See responsibilities outlined in Section 7 of this Manual.

D. Emergency Wardens

Emergency Wardens are assigned the responsibility of responding to emergency situations as they develop. The Emergency Wardens are trained to evaluate the situation and initiate action to protect lives and control the emergency by:

1. Evacuating personnel from the area.

2. Ensuring the emergency situation is reported via the Dial 3131 system.

3. Reporting evacuation status to the Emergency Coordinator or officer in charge at the scene.

4. Assuming responsibility for securing a replacement during any absences.

All Emergency Wardens are required to attend and to participate in the Emergency Preparedness Training program arranged by the Senior Safety Officers.

IV. SUCCESSION OF COMMAND

During normal building full occupancy (M-F, 8:00 am - 5:00 pm):
A. Incident Commander
B. Wilson Hall Building Manager
C. FESS Head
D. FESS Deputy Head
E. FESS Senior Safety Officer

During building unoccupied periods
A. Incident Commander
B. FESS Operations and Maintenance Duty Mechanic (or Electrician):

V. EVACUATION ROUTES

The proper evacuation route for the East Tower is the southeast stairway; for the West Tower, the southwest stairway. Secondary exit paths for floors 3-5 and 7-16 require traversing a crossover to the opposite south stairway. The alternate exit for the sixth floor and any floor with fire blocking the primary and secondary exit is via the north (open) stairway to the next lower level, then south to the enclosed stairway. Once out of the building, personnel proceed to the designated assembly area. This is the area across the drive in front of the LINAC, Cross-Gallery, and Transfer Hall, unless strong winds or other phenomena make these areas unsuitable. The alternative area shall be the west Wilson Hall parking lot.

VI SPECIFIC HAZARDS

As part of the normal conduct of business, hazardous substances may be brought into and utilized in Wilson Hall. Tenants/users of such materials are required to report these substances to the Building Manager prior to introduction into the building.

VII SPECIFIC PROCEDURES

A. Fire

1. Any person discovering a fire shall activate the closest manual fire alarm pull station, proceed to a safe location, and DIAL 313.

2. Evacuation of any part of Wilson Hall for FIRE will be announced by a steady tone of the local sounding alarm. The Emergency Wardens will ensure the complete evacuation of their area of responsibility.

B. Tornado (Severe Weather)

Emergency evacuation signal

1. A tornado watch is issued when weather conditions are conducive to the formation of a tornado. No action is required.

2. A tornado warning is issued when tornado trackers have sighted a tornado or its existence substantiated by radar.

3. In the event of an imminent tornado threat to the site, the Emergency Coordinator or an authorized representative will give instructions to activate the site-wide warning system.

4. When the severe weather warning signal (intermittent sounding alarm for indoors and steady tone alarm for outdoors) is sounded, the Emergency Wardens will see that all personnel take shelter.

C. Evacuation of Disabled Personnel

1. In case of a fire alarm, the disabled person will be escorted toward the south stairwell of that floor by the warden or assistant. When the stairwell traffic has cleared, or if the situation worsens, the disabled person will be moved onto the stair landing. Immediately after this the warden or assistant will inform the Communications Center of the whereabouts of the disabled person by dialing 3131. The person assisting will then proceed to follow the standard emergency evacuation procedures.

2. In the case of a severe weather alarm the disabled person will be escorted to a Wilson Hall restroom on the floor on which they are located by the Emergency Warden or designee. The warden or assistant will immediately inform the Communications Center of the whereabouts of the disabled person by dialing 3131. The person assisting will then proceed to follow the standard emergency evacuation procedures.

D. Explosion

1. Immediately evacuate the area involved in the explosion.

2. DIAL 3131 to report the explosion.

E. Personnel Injury/Fatality

1. The injured person or any cognizant personnel in the area shall DIAL 3131 immediately for assistance, and relate all pertinent information to the Emergency Operator.

2. On the instruction of Emergency personnel, begin to administer first aid as required.

F. Radiation Emergency

See Section 34 (RADIATION EMERGENCIES) in this Manual for instructions on how to proceed in the event of a radiation emergency.

G. Release of Radioactive or Toxic Material

Personnel discovering such a release will:

1. Notify emergency personnel by DIALING 3131 and re-lating all pertinent information.

2. Follow instructions regarding evacuation procedures.

H. Threats

1. Any person receiving a threat by telephone, or any other means, should immediately notify the Emergency Coordinator by Dialing 3131 and relating all pertinent information.

2. Further action will be on the instructions of the Emergency Coordinator.

I. Emergency Shutdown Procedures

1. Communications Center

In the event of an electrical shutdown of Wilson Hall it will be necessary to maintain the Communications Center using the emergency generators in the basement for power and lighting. If the building becomes totally uninhabitable, these facilities will have to be shut down and secured by Operations and Maintenance. The Communication Center's operation will be transferred to the secondary or backup facility.

2. Building Elevators

If there is a power outage in Wilson Hall, one elevator at a time in each tower of the building can be powered from emergency generators in the basement. Should it subsequently become necessary for any reason to shut off all power, it must first be ascertained that no one has been trapped inside an elevator car as a result of power shutoff. The Fire Department must be notified to initiate a rescue operation if someone has been trapped. During this time, the Communications Center personnel will maintain contact with the entrapped occupants through the telephones in each respective elevator.

J. Electrical Power Interruptions

Follow the same procedure as for Emergency Shutdowns in Section VII, I, 1 and 2 above.

K. National Alert

Follow the same procedures as for Tornado or Severe Weather building evacuation in Section VII, E, 1 through 4 above.

L. Continuance of Vital Operations During an Emergency

During a major emergency and/or in the event that a complete shutdown of the building is required, the only vital operations that need to be continued are Communications Center, and the operation of the fire pumps and the gas turbine driven emergency electrical generators. The turbine/fire pump is located in an isolated room in the southwest corner on the basement floor of the facility. Access to this room is restricted to key personnel in the Operations and Maintenance Group who are fully responsible for the maintenance and operation of the equipment. In the event of complete building evacuation, entry by Operations and Maintenance personnel will be cleared through the Emergency Coordinator or a designated alternate.

M. Personnel Accountability

1. Personnel Present

The Emergency Warden should be cognizant of the areas on the floor where personnel are working, including areas where tradesmen or other subcontract personnel are temporarily located.

2. Ascertaining that Personnel are Clear of Hazardous Areas

If either a fire or tornado alarm is sounded, the Emergency Warden shall make sure that all occupants are notified to leave, and forward the name or description of anyone who refuses to comply to the Emergency Coordinator or any uniformed security or fire emergency personnel. Successful evacuation of a floor shall be reported to the Emergency Coordinator or officer in charge at the scene.

N. Training

Annual Emergency Warden training sessions required by the respective Division/Sections are conducted by the Wilson Hall Building Manager under the auspices of the Fire Department.

VIII INCIDENT TERMINATION

A. Technical Evaluation of Re-entry Conditions

The Emergency Coordinator, Wilson Hall Building Manager, and Head of the Environment, Safety, and Health Section, assisted by Security, Fire Department and Operations and Maintenance personnel, will make an evaluation of the building to determine when conditions are suitable for re-entry.

B. Safeguarding or Isolating Hazards

The Department Head of the area in which a hazard is located will be responsible for erecting appropriate barriers and signs and taking whatever additional action is necessary to isolate the hazard.

C. Recall and Re-entry of Personnel

Personnel occupying Wilson Hall will be permitted to re-enter their work areas, following an emergency, only after permission has been given by the Wilson Hall Building Manager (or a designated alternate) to the respective Division/Section Head; subject to the existence of satisfactory conditions in accordance with Section VIII, A, above.

IX EMERGENCY FACILITIES AND EQUIPMENT

A. Communications Center

The Communications Center, on the first floor northeast in Wilson Hall, is the designated communications center in the event of a major emergency. In the Communications Center, automatic emergency generator power is supplied to all communications, manual paging, and the FIRUS Teletype.

As further backup, "879" numbers have been installed at twenty-four (24) key locations. Telephones in these locations have ringing capability, regardless of power failure.

B. Emergency Operations Center

In the event of a major emergency at Fermilab, the Emergency Operations Center (EOC) will be in the area immediately adjacent to the Communications Center office. In the event the Emergency Coordinator determines the EOC is inoperable, operations will be directed to move to the Accelerator Main Control Room, EAD Operations Center, or the FESS Operations and Maintenance Office Area at Site 38.

C. Other Wilson Hall Resources

1. Fire extinguishers are positioned throughout the building. This equipment is for use by trained personnel only.

2. Sprinkler systems are located in all portions of Wilson Hall. Activation of the sprinkler system will sound a local fire alarm and an alarm at the Communications Center.

3. Manual fire alarm pull stations are located in all portions near each stairway access door. Activation sounds a local fire alarm and an alarm at the Communications Center.

4. All telephones in Wilson Hall can be used to report an emergency by DIALING 3131. The caller's information will be relayed to the site-wide emergency response groups through the Emergency telephone operator. They will initiate the necessary procedures to cope with the emergency. The caller should stay on the line to give clear and concise information about the location and nature of the emergency.

5. Four (4) emergency cabinets are located in the tornado shelter area. These cabinets each contain a folding litter and blankets.